Exec Assistant to US Head of Corporate Affairs
Boston, MA Boston, MA $85,000 - $100,000 a year $85,000 - $100,000 a year 5 days ago 5 days ago 5 days ago Exec Assistant to US Head of Corporate Affairs Location:
Boston, MA, US, 02108 Brooklyn, NY, US, 11217 Melville, NY, US, 11747 Syracuse, NY, US, 13202 Albany, NY, US, 12204 Division:
US Communications Job Type:
Requisition Number:
45981 Department:
Job Function:
Engineering About us National Grid is Hiring an Executive Assistant to support our US Head of Corporate Affairs and member of the SLG.
This position can be based out of Brooklyn, NY; Melville, NY, Syracuse, NY or Waltham, MA, with hybrid working.
Every day we deliver safe and secure energy to homes, communities, and businesses.
We are there when people need us the most.
We connect people to the energy they need for the lives they live.
The pace of change in society and our industry is accelerating and our expertise and track record puts us in an unparalleled position to shape the sustainable future of our industry.
To be successful we must anticipate the needs of our customers, reducing the cost of energy delivery today andpioneering the flexible energy systems of tomorrow.
This requires us to deliver on our promises and always look for new opportunities to grow, both ourselves and our business.
Job Purpose The Executive Assistant provides a comprehensive support service to senior National Grid employees and their team by carrying out a wide range of duties to support and assist the Vice Presidents with project based and day-to-day activities.
Key Accountabilities Carry out specific tasks in line with clear procedures and working practices in order to supporttwo Vice Presidents in everyday work.
Effectively manage VPs demanding calendar for meetings, workshops, appointments,prioritizing functions and appointments, ensuring that meetings, deadlines, presentations andothers are carried out seamlessly.
Plan and coordinate travel arrangements (domestic/international) using Omega Travel, ensuringmost economical rates and comply with Company Policies.
Assist in the coordination of all critical Staff conferences and business meetings and logisticsboth onsite and offsite.
Ensure that costs remain within budget and that the most cost-effectivesolutions are secured.
Act as liaison with relevant project team members in order to ensure resources and materialsare available as and when required in order to meet given project milestones (utilizing Aribainvoicing, Payment Requests).
Support functional onboarding and hiring activities.
Ensure VPs expense reports are submitted accurately and on time.
Review and approve expense reports (on behalf of VPs) for the team in a timely manner.
Ensurethat all reports comply with Company policy.
Monitor on a regular basis VPs email and keep them apprised of any important messages.
Forward onto others for action if necessary and follow-up in a timely manner Works closely and effective with VPs to understand their priorities, commitments and needs tobe proactive and supportive.
Coordinate with other departments, day-to-day administrative and operational tasks - work withand build a relationship with other EAs in the organization.
Order supplies for team as needed.
Provide support and assistance as needed in other lines of business.
Qualifications Associates Degree preferred and 4
years of Executive Assistant experience Intermediate proficiency on Microsoft Applications:
Office 365, Outlook, Word, Excel and PowerPoint Experience to handle highly confidential and sensitive information with discretion Experience drafting routine correspondence and organizing/maintaining files Experience with digitization of notes Excellent written and verbal communication skills and the ability to communicate effectively and courteously Possess excellent planning and organization skills with the ability to handle multiple projects with changing and competing priorities More Information Salary New England:
$85K - $100K a year Upstate NY:
$77K - $90K a year Downstate NY:
$92K - $108K a year This position has a career path which provides for advancement opportunities within and across bands as you develop and evolve in the position; gaining experience, expertise and acquiring and applying technical skills.
Candidates will be assessed and provided offers against the minimum qualifications of this role and their individual experience.
National Grid is an equal opportunity employer that values a broad diversity of talent, knowledge, experience and expertise.
We foster a culture of inclusion that drives employee engagement to deliver superior performance to the communities we serve.
National Grid is proud to be an affirmative action employer.
We encourage minorities, women, individuals with disabilities and protected veterans to join the National Grid team.
Nearest Major Market:
Boston Recruitment Advisory.
Estimated Salary: $20 to $28 per hour based on qualifications.
Boston, MA, US, 02108 Brooklyn, NY, US, 11217 Melville, NY, US, 11747 Syracuse, NY, US, 13202 Albany, NY, US, 12204 Division:
US Communications Job Type:
Requisition Number:
45981 Department:
Job Function:
Engineering About us National Grid is Hiring an Executive Assistant to support our US Head of Corporate Affairs and member of the SLG.
This position can be based out of Brooklyn, NY; Melville, NY, Syracuse, NY or Waltham, MA, with hybrid working.
Every day we deliver safe and secure energy to homes, communities, and businesses.
We are there when people need us the most.
We connect people to the energy they need for the lives they live.
The pace of change in society and our industry is accelerating and our expertise and track record puts us in an unparalleled position to shape the sustainable future of our industry.
To be successful we must anticipate the needs of our customers, reducing the cost of energy delivery today andpioneering the flexible energy systems of tomorrow.
This requires us to deliver on our promises and always look for new opportunities to grow, both ourselves and our business.
Job Purpose The Executive Assistant provides a comprehensive support service to senior National Grid employees and their team by carrying out a wide range of duties to support and assist the Vice Presidents with project based and day-to-day activities.
Key Accountabilities Carry out specific tasks in line with clear procedures and working practices in order to supporttwo Vice Presidents in everyday work.
Effectively manage VPs demanding calendar for meetings, workshops, appointments,prioritizing functions and appointments, ensuring that meetings, deadlines, presentations andothers are carried out seamlessly.
Plan and coordinate travel arrangements (domestic/international) using Omega Travel, ensuringmost economical rates and comply with Company Policies.
Assist in the coordination of all critical Staff conferences and business meetings and logisticsboth onsite and offsite.
Ensure that costs remain within budget and that the most cost-effectivesolutions are secured.
Act as liaison with relevant project team members in order to ensure resources and materialsare available as and when required in order to meet given project milestones (utilizing Aribainvoicing, Payment Requests).
Support functional onboarding and hiring activities.
Ensure VPs expense reports are submitted accurately and on time.
Review and approve expense reports (on behalf of VPs) for the team in a timely manner.
Ensurethat all reports comply with Company policy.
Monitor on a regular basis VPs email and keep them apprised of any important messages.
Forward onto others for action if necessary and follow-up in a timely manner Works closely and effective with VPs to understand their priorities, commitments and needs tobe proactive and supportive.
Coordinate with other departments, day-to-day administrative and operational tasks - work withand build a relationship with other EAs in the organization.
Order supplies for team as needed.
Provide support and assistance as needed in other lines of business.
Qualifications Associates Degree preferred and 4
years of Executive Assistant experience Intermediate proficiency on Microsoft Applications:
Office 365, Outlook, Word, Excel and PowerPoint Experience to handle highly confidential and sensitive information with discretion Experience drafting routine correspondence and organizing/maintaining files Experience with digitization of notes Excellent written and verbal communication skills and the ability to communicate effectively and courteously Possess excellent planning and organization skills with the ability to handle multiple projects with changing and competing priorities More Information Salary New England:
$85K - $100K a year Upstate NY:
$77K - $90K a year Downstate NY:
$92K - $108K a year This position has a career path which provides for advancement opportunities within and across bands as you develop and evolve in the position; gaining experience, expertise and acquiring and applying technical skills.
Candidates will be assessed and provided offers against the minimum qualifications of this role and their individual experience.
National Grid is an equal opportunity employer that values a broad diversity of talent, knowledge, experience and expertise.
We foster a culture of inclusion that drives employee engagement to deliver superior performance to the communities we serve.
National Grid is proud to be an affirmative action employer.
We encourage minorities, women, individuals with disabilities and protected veterans to join the National Grid team.
Nearest Major Market:
Boston Recruitment Advisory.
Estimated Salary: $20 to $28 per hour based on qualifications.
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