Personal Assistant (PA) to the Office of the EVP, Biopharmaceuticals R&D
4.
0 Boston, MA Boston, MA Full-time Full-time 18 hours ago 18 hours ago 18 hours ago Personal Assistant (PA) to the Office of the EVP, Biopharmaceuticals R&D Do you have expertise in senior executive support, and passion for administration? Would you like to apply your expertise to impact the office of the EVP of Biopharmaceuticals R&D in a company that follows the science and turns ideas into life changing medicines? Then AstraZeneca might be the one for you! At AstraZeneca, we put patients first and strive to meet their unmet needs worldwide.
Working here means being entrepreneurial, thinking big and working together to make the impossible a reality.
If you are swift to action, confident to lead, willing to collaborate, and curious about what science can do, then you're our kind of person.
An inclusive environment, we work seamlessly as one.
Expanding our horizons, we unite the best from academia, biotechs and the industry.
It's by coming together and using our diverse, global knowledge that we can create the greatest and swiftest impact on disease.
Introduction to role Working closely with the EA to the EVP, the Personal Assistant (PA) will provide critical support to the office of the EVP R&D BioPharmaceuticals and will report into and co-ordinate with the EVP EA who is based in the UK, ensuring that all aspects of the executive's professional schedule, travel, and meetings are efficiently managed.
This role requires a proactive approach to planning, tracking, and maintaining the EVP's business activities and a proactive approach to managing a complex and busy schedule.
By providing this level of support, the PA will enable the EVP to focus on strategic objectives, while ensuring that all administrative and logistical aspects of the EVP's role are handled professionally and efficiently.
Accountabilities Managing all travel arrangements (flights, trains, cars, conference registrations) and booking meeting rooms globally.
Planning regular meetings with direct reports including; objectives reviews, mentoring sessions, and early science reviews.
The PA will maintain a detailed record of all meetings to provide easy access to historical data.
Managing EVP's expenses, and serve as a deputy during business travel or holiday absences of the Executive Assistant.
Anticipate upcoming needs, make constructive suggestions, and collaborate closely with the Executive Assistant to ensure the EVP's schedule is optimally structured.
The PA will also manage the 'Actions' folder shared with the EVP, containing emails requiring action and requests for meetings.
Regular reviews of this folder with the EVP will ensure priorities are correctly assigned and actioned in a timely manner.
Planning of social events such as dinners, coffees, or lunches with colleagues or visitors at different AstraZeneca sites.
The PA will be responsible for researching and booking suitable locations for these engagements.
Provide support as needed to other BioPharmaceutical R&D Senior Leaders based in Boston.
Essential Skills/
Experience:
High School Diploma or equivalent, Advanced degree preferred.
5
years experience in an administrative role with direct support to VP executives or above.
Organization and Planning:
Ability to manage complex schedules, plan travel, and arrange meetings.
Experience in anticipating needs and planning ahead.
Communication:
Excellent written and verbal communication skills.
Ability to liaise with various levels of management and departments within the company.
Attention to Detail:
Maintain detailed records of meetings and actions.
Accurate handling of expense reports and other financial matters.
Proactivity:
Proven ability to think ahead, make constructive suggestions, and take initiative to resolve issues before they arise.
Collaboration:
Experience in working closely with other support staff and the ability to deputise effectively when required.
Prioritizing:
Ability to manage and prioritize tasks in the 'Actions' folder, based on the EVP's guidance.
Event Planning:
Ability to plan social events, including researching and booking suitable locations.
Adaptability:
Capability to handle changes in the EVP's calendar and reorganize accordingly.
Confidentiality:
Ability to handle sensitive information with discretion.
Desirable Skills/
Experience:
Prior experience in a similar role supporting high-level executives is highly desirable.
Experience within a pharmaceutical or biotech environment would be a plus.
Office Policy:
When we put unexpected teams in the same room, we unleash bold thinking with the power to inspire life-changing medicines.
In-person working gives us the platform we need to connect, work at pace and challenge perceptions.
That's why we work, on average, a minimum of three days per week from the office.
But that doesn't mean we're not flexible.
We balance the expectation of being in the office while respecting individual flexibility.
Join us in our unique and ambitious world.
Why AstraZeneca? Follow the science to explore and innovate with us at AstraZeneca's Biopharmaceuticals R&D division.
We are working towards treating, preventing, modifying and even curing some of the world's most complex diseases.
Here we have the potential to grow our pipeline and positively impact the lives of billions of patients around the world.
We are committed to making a difference and have built our business around our passion for science.
Now we are fusing data and technology with the latest scientific innovations to achieve the next wave of breakthroughs.
It's our combination of curiosity and courage that drives us, inspired by the possibility of doing things that have never been done before.
Empowered to step up, we free ourselves from fear of failure to dig deep into the biology of complex diseases and make bold decisions.
Celebrating our successes and failures along the way.
If your passion is science and you want to be part of a team that makes a bigger impact on patients' lives, then there's no better place to be.
Apply now and embrace new and varied opportunities to develop and learn with us at AstraZeneca!.
Estimated Salary: $20 to $28 per hour based on qualifications.
0 Boston, MA Boston, MA Full-time Full-time 18 hours ago 18 hours ago 18 hours ago Personal Assistant (PA) to the Office of the EVP, Biopharmaceuticals R&D Do you have expertise in senior executive support, and passion for administration? Would you like to apply your expertise to impact the office of the EVP of Biopharmaceuticals R&D in a company that follows the science and turns ideas into life changing medicines? Then AstraZeneca might be the one for you! At AstraZeneca, we put patients first and strive to meet their unmet needs worldwide.
Working here means being entrepreneurial, thinking big and working together to make the impossible a reality.
If you are swift to action, confident to lead, willing to collaborate, and curious about what science can do, then you're our kind of person.
An inclusive environment, we work seamlessly as one.
Expanding our horizons, we unite the best from academia, biotechs and the industry.
It's by coming together and using our diverse, global knowledge that we can create the greatest and swiftest impact on disease.
Introduction to role Working closely with the EA to the EVP, the Personal Assistant (PA) will provide critical support to the office of the EVP R&D BioPharmaceuticals and will report into and co-ordinate with the EVP EA who is based in the UK, ensuring that all aspects of the executive's professional schedule, travel, and meetings are efficiently managed.
This role requires a proactive approach to planning, tracking, and maintaining the EVP's business activities and a proactive approach to managing a complex and busy schedule.
By providing this level of support, the PA will enable the EVP to focus on strategic objectives, while ensuring that all administrative and logistical aspects of the EVP's role are handled professionally and efficiently.
Accountabilities Managing all travel arrangements (flights, trains, cars, conference registrations) and booking meeting rooms globally.
Planning regular meetings with direct reports including; objectives reviews, mentoring sessions, and early science reviews.
The PA will maintain a detailed record of all meetings to provide easy access to historical data.
Managing EVP's expenses, and serve as a deputy during business travel or holiday absences of the Executive Assistant.
Anticipate upcoming needs, make constructive suggestions, and collaborate closely with the Executive Assistant to ensure the EVP's schedule is optimally structured.
The PA will also manage the 'Actions' folder shared with the EVP, containing emails requiring action and requests for meetings.
Regular reviews of this folder with the EVP will ensure priorities are correctly assigned and actioned in a timely manner.
Planning of social events such as dinners, coffees, or lunches with colleagues or visitors at different AstraZeneca sites.
The PA will be responsible for researching and booking suitable locations for these engagements.
Provide support as needed to other BioPharmaceutical R&D Senior Leaders based in Boston.
Essential Skills/
Experience:
High School Diploma or equivalent, Advanced degree preferred.
5
years experience in an administrative role with direct support to VP executives or above.
Organization and Planning:
Ability to manage complex schedules, plan travel, and arrange meetings.
Experience in anticipating needs and planning ahead.
Communication:
Excellent written and verbal communication skills.
Ability to liaise with various levels of management and departments within the company.
Attention to Detail:
Maintain detailed records of meetings and actions.
Accurate handling of expense reports and other financial matters.
Proactivity:
Proven ability to think ahead, make constructive suggestions, and take initiative to resolve issues before they arise.
Collaboration:
Experience in working closely with other support staff and the ability to deputise effectively when required.
Prioritizing:
Ability to manage and prioritize tasks in the 'Actions' folder, based on the EVP's guidance.
Event Planning:
Ability to plan social events, including researching and booking suitable locations.
Adaptability:
Capability to handle changes in the EVP's calendar and reorganize accordingly.
Confidentiality:
Ability to handle sensitive information with discretion.
Desirable Skills/
Experience:
Prior experience in a similar role supporting high-level executives is highly desirable.
Experience within a pharmaceutical or biotech environment would be a plus.
Office Policy:
When we put unexpected teams in the same room, we unleash bold thinking with the power to inspire life-changing medicines.
In-person working gives us the platform we need to connect, work at pace and challenge perceptions.
That's why we work, on average, a minimum of three days per week from the office.
But that doesn't mean we're not flexible.
We balance the expectation of being in the office while respecting individual flexibility.
Join us in our unique and ambitious world.
Why AstraZeneca? Follow the science to explore and innovate with us at AstraZeneca's Biopharmaceuticals R&D division.
We are working towards treating, preventing, modifying and even curing some of the world's most complex diseases.
Here we have the potential to grow our pipeline and positively impact the lives of billions of patients around the world.
We are committed to making a difference and have built our business around our passion for science.
Now we are fusing data and technology with the latest scientific innovations to achieve the next wave of breakthroughs.
It's our combination of curiosity and courage that drives us, inspired by the possibility of doing things that have never been done before.
Empowered to step up, we free ourselves from fear of failure to dig deep into the biology of complex diseases and make bold decisions.
Celebrating our successes and failures along the way.
If your passion is science and you want to be part of a team that makes a bigger impact on patients' lives, then there's no better place to be.
Apply now and embrace new and varied opportunities to develop and learn with us at AstraZeneca!.
Estimated Salary: $20 to $28 per hour based on qualifications.
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