Beacon Hill Staffing Group
Our client, a university in Boston, is looking for an executive assistant to join their team! The role is fully onsite, paying up to 35/hr.
Essential Functions:
Serves as the Executive Assistant and provides executive level administrative support to the Sr.
Vice President, CFO, and Treasurer and respective reporting units.
Plans, organizes, and prioritizes workflow to ensure the efficient operation of the office and maintains the conference room calendar and manages all scheduling.
(25%)Filters all inquiries for the Sr.
VP/CFO/Treasurer.
Directs and/or responds as appropriate based on an understanding of University policy and the Senior Vice President's practice.
Prepares all correspondence requiring signatures and facilitates the entire end-to-end process.
Manages the calendar of the Sr.
VP/CFO/Treasurer and schedules all internal and external meetings.
(25%)Manages the document storage and document removal operations for the office.
Many of the documents are considered highly confidential; therefore, security of the documents is an important consideration.
Organizes historical paper files and determines what should be retained going forward in paper form; devises both paper and electronic charts of accounts for electronic filing to allow more effective access to and sharing of filed documents.
(20%)Coordinates the purchasing and payment of goods and services for all the Financial Affairs Departments, to include setting up Purchase Orders and Shopping Carts and all travel arrangements to include processing of travel reports and reimbursements.
(15%)Assists, designs and/or manages special projects in support of recurring or ad-hoc duties of SVP/CFO.
(15%)Knowledge/Skills/Abilities Required:
B.
A.
/B.
S (preferably in business or finance).
Strong communication and interpersonal skills.
Keen attention to detail and ability to effectively prioritize tasking.
Demonstrated ability to perform complex administrative duties including written and verbal communications on highly sensitive and confidential financial and human resource matters.
Willingness to learn new processes, programs, and systems.
Strong background with Microsoft products (especially Outlook 365 and Excel).
Relevant and administrative experience.
Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace.
Individuals with Disabilities and Protected Veterans are encouraged to apply.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser:
https:
//jobs.
beaconhillstaffing.
com/eeoc/Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment.
This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries.
Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.
beaconhillstaffing.
com.
We look forward to working with you.
Beacon Hill.
Employing the Future (TM)About the Company:
Beacon Hill Staffing GroupIndustry:
Education.
Estimated Salary: $20 to $28 per hour based on qualifications.
Essential Functions:
Serves as the Executive Assistant and provides executive level administrative support to the Sr.
Vice President, CFO, and Treasurer and respective reporting units.
Plans, organizes, and prioritizes workflow to ensure the efficient operation of the office and maintains the conference room calendar and manages all scheduling.
(25%)Filters all inquiries for the Sr.
VP/CFO/Treasurer.
Directs and/or responds as appropriate based on an understanding of University policy and the Senior Vice President's practice.
Prepares all correspondence requiring signatures and facilitates the entire end-to-end process.
Manages the calendar of the Sr.
VP/CFO/Treasurer and schedules all internal and external meetings.
(25%)Manages the document storage and document removal operations for the office.
Many of the documents are considered highly confidential; therefore, security of the documents is an important consideration.
Organizes historical paper files and determines what should be retained going forward in paper form; devises both paper and electronic charts of accounts for electronic filing to allow more effective access to and sharing of filed documents.
(20%)Coordinates the purchasing and payment of goods and services for all the Financial Affairs Departments, to include setting up Purchase Orders and Shopping Carts and all travel arrangements to include processing of travel reports and reimbursements.
(15%)Assists, designs and/or manages special projects in support of recurring or ad-hoc duties of SVP/CFO.
(15%)Knowledge/Skills/Abilities Required:
B.
A.
/B.
S (preferably in business or finance).
Strong communication and interpersonal skills.
Keen attention to detail and ability to effectively prioritize tasking.
Demonstrated ability to perform complex administrative duties including written and verbal communications on highly sensitive and confidential financial and human resource matters.
Willingness to learn new processes, programs, and systems.
Strong background with Microsoft products (especially Outlook 365 and Excel).
Relevant and administrative experience.
Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace.
Individuals with Disabilities and Protected Veterans are encouraged to apply.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser:
https:
//jobs.
beaconhillstaffing.
com/eeoc/Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment.
This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries.
Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.
beaconhillstaffing.
com.
We look forward to working with you.
Beacon Hill.
Employing the Future (TM)About the Company:
Beacon Hill Staffing GroupIndustry:
Education.
Estimated Salary: $20 to $28 per hour based on qualifications.
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