Executive Assistant to CEO
E-mail : firstname.lastname@example.org
Mobile : 98442 71876
I am a seasoned strong, forward looking, professionally qualified individual, with over 18+ years of experience as an Executive Assistant / Secretary / P A / Manager - Admin / Social Worker with proven Business Development Skills, after completion of my Degree, with excellent fundamentals and having the ability to carry out my work on a day-to-day basis, strong leadership and motivating capabilities. Am open to other opportunities so that I can grow and learn more and one day retire as a CEO.
I can use my confidence, creativity and communication skills effectively for excellent productive results. I am target driven and possess competencies with a vision to develop and implement strategies in the competitive market.
I look forward to being employed in an esteemed Organization such as yours, where all my analytical skills and potential will be used effectively and to pursue a professional and challenging career.
Work Experience : ( From present )
- At present, I am working for CONNECT INDIA E-COMMERCE SERVICES PVT LTD, as an Executive Assistant to the Co-Founder, Managing Director and CEO, in Bangalore from December 21st, 2015 till date.
I assist the Co-Founder, Managing Director & CEO by managing his Calendar, Travel & Hotel Itinerary, Inter-office communication, Independent correspondence, all Administrative and Secretarial duties in the office, Coordination in-house and our branches in India and Abroad. I also maintain and handle Documentation of contracts, Filing, Contracts / Agreements Management. Calendar management: Ensures appropriate time management (schedules prep time for important meetings, time to read emails, etc.); schedule and arrange meetings.
General administrative support: Track and follow up on urgent and pending issues; prepare correspondence; maintain group working, reference and historic files; and process incoming and outgoing mail.
Manage expense reporting by preparing and submitting expense reports, oftLn including complex international travel related transactions.
Business travel arrangements: Understands preferences and proactively troubleshoots and addresses travel conflicts. Additionally, generates detailed itineraries.
Business Meetings/events planning: Collaborates with internal partners to source venue options, arrange for catering and supplies, draft communications, etc.
- Worked with RSP DESIGN CONSULTANTS (INDIA) PVT LTD, as a Sr Executive Secretary to the Managing Director and Business Development, in Bangalore from March 10th, 2011 – December 31st, 2015
I assist the Managing Director & Partner by managing their Calendars, Travel & Hotel Itinerary, Inter-office communication, Independent correspondence, all Administrative and Secretarial duties in the office, Coordination in-house and our branches in India and Abroad. I have been given an additional role / responsibility in Business Development and I assist the Executive Director and the team in - Fee Proposals, Maintaining a BD Track Sheet / List, Pipeline Project List, Documentation of contracts and updating of Resumes, Project Matrix, Filing, Contracts / Agreements Management. Additional Task in HR - Initiative & Resourcefulness (HR Task - 360 O Leadership Development Program for 24 participants), Schedule and coordinate meetings, appointments, conference calls, events etc for the CMD, Liaison with all Business Heads, the Senior Management and the senior expats of the Group Offices Worldwide, Prepare presentations in line with corporate guidelines of templates and formats, Responsible for preliminary data analysis, reports and presentations, Responsible for capturing the minutes of the meetings, update on action points and follow up continuously until issues are resolved, Serve as a liaison with other departments and operating units in the resolution of day-to-day administrative and operational problems, Maintain and update files, databases, records etc and develop data for recurring internal reports, Maintenance of all important and confidential files / documents, Maintain up-to-date client contact database and respond to enquiries; ensure continuous correspondence with the internal and external clients. Provide executive-level administrative services, including dicta, exceptional follow-up, update and maintain personal and business contact lists, create presentations and support materials, Screen requests and identify issues to determine priority, screen visitors, phone calls, and read and prioritize incoming mail, including e-mail, Prioritize and organize workload to ensure items that are critical to the business are on the Chairman, MD’s agenda and identify potential problems and shifting priorities in order to adjust the Chairman, MD’s schedule, when necessary, Coordinate various meetings on behalf of the Chairman, MD, Manage all aspects of monthly Executive meetings and weekly Management meetings, including all planning, agenda creation, minutes and action follow-up, Plan, organize and follow-up on all details relative to meetings, receptions, conferences and personal commitments & appointments, Co-ordinate & execute personal requests and tasks, Maintain appropriate file systems, both electronic and paper, Communicate effectively with all Associates within the organization and outside the Company, including major customers and vendors, to solve problems, schedule appointments, obtain and exchange information, as well as to expedite action on behalf of the Chairman, MD, Manage all client communication and feedback through RSP, In-Store Comments, and emails to Chairman, MD, work under time sensitive conditions, often in isolation due to the confidential and sensitive nature of the office, while keeping the Chairman, MD informed of any potential problems, sensitive issues, or areas of concern that may arise, maintain sensitive data and perform calculations for a variety of internal pay programs, prepare reports on a daily, weekly and monthly basis, Coordinate travel arrangements and travel schedules, including air, hotel, and car rental and assist with key initiatives and projects.
- Worked with ASHOKA INNOVATORS FOR THE PUBLIC - Social Entrepreneurship “Everyone a Change maker”, as a Sr. Executive Assistant to the Country Director, in Bangalore from August 2nd, 2010 - March 10th, 2011.
Handled the Reception & Front Office, carried out all Administrative and Secretarial duties in the Director’s Office. I assisted Mr Solomon Prakash the Country Director who is in Bangalore, by managing his Calendar, Travel & Hotel Itinerary, Making note of the Minutes for all Meetings, Inter-office communication, Independent correspondence, Follow up in correspondences, Accounting, Billing, Coordinate the logistics of Ashoka Events in India - Selection Panels, Regional Meetings etc.
- Worked with THE HUMANITARIAN NETWORK / RVM FOUNDATION - NGO, a sister concern of KEMP FORT, as a Sr Executive Assistant / Service Coordinator to the Chairman & Managing Director, in Bangalore from October 15th, 2007 - July 31st, 2011.
I carried out all Administrative and Secretarial duties in the Chairman & Managing Director’s Office. I assist Mr Ravi V Melwani, the Chairman & Managing Director who is in Bangalore, by managing his Calendar, Travel & Hotel Itinerary, Making note of the Minutes for all Meetings, Inter-office communication, Independent correspondence, Am the heart and soul of the RVM Foundation, In-charge of Broadcast of Positive messages, Overseeing Chiefs, Toceo and Management of our Charitable Home & Hospital, personally in-charge of compiling and presenting all PPT Presentations in the organization regarding the Home, Hospital, Clinic, Medical Camps &
physically challenged employees in the Temple. Also the head and in-charge of l the other PPT’ which are relevant to Events, Efficient in Multi-tasking and Coordination to get the jobs done, Co-ordinate & execute personal requests and tasks, Coordinate various meetings and appearances on behalf of the Chairman.
- Worked in ROYAL ORCHID HOTELS LTD, as an Executive Assistant, to the Chairman & Managing Director, in Bangalore from January 10th, 2007 - July 15th, 2007.
I carried out all Administrative and Secretarial duties in the Chairman & Managing Director’s Office in the Hotel. I assist Mr Chender K Baljee, the Chairman & Managing Director of the Hotel, who is in Bangalore, by managing his Calendar, Itinerary for his Travel and Stay, Making a note of the Minutes of the Meetings, Inter-office communication, Independent correspondence, Events etc.
- Worked in GOLDMAN SACHS SERVICES PVT LTD, as an Administrator - Compliance Division, and as an Executive Assistant to the Vice- President and Head of Global Compliance in Bangalore from July 17th, 2006 - November 23rd, 2006.
Goldman Sachs is a leading global investment banking, securities and investment management firm. They provide a wide range of services worldwide to a diversified client base which includes Corporations, Financial Institutions, Governments and High-net-worth individuals.
I carried out all Administrative and Secretarial duties in the Compliance Division. I was an assistant to Mr David Kast, the Vice-President and Head of Global Compliance, who is in Bangalore, by managing his Calendar and also the Calendars of all the Team Leaders in the Compliance Division. I am responsible for approval of Transfers internally and externally for the Compliance Division, Coordinating with other Departments for Events, Managing and making arrangements for my manager and the Team Itinerary for their Travel and Stay, Team Outings, Events etc.
- Worked in ADS SOLUTIONS PVT LTD, as a Senior Business Executive, from September 1999 - March 20th, 2006.
A U.S. based Organization. Locations in Chicago and a process office in Bangalore. I was in charge of Administration and Public Relations. I was a coordinator, managing the sub-contractors and vendors all over India.
For the first two years, I was the Administrative Secretary for the Company, after which I was given additional responsibilities such as - providing Customer Service to all Clientele in regards to their Billing, Line Count, Petty cash, Maintenance of Registers etc. I also Managed and handled the Calendars, Travel Requirements, Appointments, Meetings etc, for the General Manager.
This role was also to coordinate with the US Office / Clients with their workflow schedules and hiring.
- Worked in MOHAN AIR TRAVELS, as Manager - Admin, to the Chairman and Managing Director, from September 1997 - September 1999.
Handled all the Administrative, Secretarial and Public Relation duties in the Company. I also maintained Inward & Outward Registers, Accounting, Billing, Managed and handled the Calendars, Travel Requirements, Appointments, Meetings etc, for the Managing Director and the Manger. Handled the paperwork for Power Projects, Markets India Petrogas Ltd. and Raghavendra Agencies – Project Management Division also. The Company Mohan Air Travels, was located in the heart of the city – M. G. Road, Bangalore.
- Worked in HARSHA HOTEL & CONVENTION CENTRE, as a Secretary to the Chairman & Managing Director, from March 1997 - September 1997.
Handled all the Administrative, Secretarial and Public Relation duties in the Company. I also maintained Inward & Outward Registers, Managed and handled his Calendar, Travel Requirements, Appointments, Meetings etc, for the Chairman and Managing Director and handled paperwork for the Presidency College of Hotel Management, which is a sister concern of Baljee’. The Hotel is located in Bangalore.
- Worked in the B C K GROUP, as a Secretary to the Chairman & Managing Director, from August 1996 - January 1997.
Handled all the administrative, secretarial and Public Relation duties / work in the Company. I also maintained Inward & Outward Registers, Accounting, Managed and handled his Calendar, Travel Requirements, Appointments, Meetings etc, for the Chairman and Managing Director etc.
The BCK Group is also involved in the Coffee Business and in the Real Estate World as well. The Office is located in Bangalore.
- Worked in D C FINANCE & INVESTMENTS, as a Secretary to the Chairman, from January 1992 - July 1995.
Handled all the Administrative, Secretarial and Public Relation duties in the Company. Managed and handled his Calendar, Travel Requirements, Appointments, Meetings etc, for the Chairman. Apart from being into Finance and Investments, the Company also catered to the needs of people in the Real Estate Business too. The office is located in Bangalore.
- Worked in GAZZAZ, as a Secretary to the Chairman, from November 1989 - November 1991.
Handled all the Secretarial work in the Company which includes working on MS-Office, Excel, Power Point & Internet. Telephone and Reception handling, Practical Office Routine, Accounting, Billing etc. The Company is located in Bangalore.
- Worked in GANI & SONS, as a Secretary to the Chairman, from April 1988 – October 1989.
Handled all the administrative, secretarial and Public Relation duties / work in the Company. I also maintained Inward & Outward Registers, Accounting, Billing etc., for the Bangalore office as well as the same branch office, which is located in Chennai. Because they were in the Antique Business. The Company is located in Bangalore.
Colonel Hill English High School / Bangalore
1988 - 1989
Bishop Cottons Women’s Christian College / Bangalore
1989 - 1991
Sri Krishnadevaraya University / Anantapur, A.P.
1991 - 1994
Will be enrolling in October 2015
MBA in HR / MSW
2016 - 2018
Davar’s College of Commerce / Bangalore
Royal Institute of Commerce / Bangalore
Royal Institute of Commerce / Bangalore
English Junior Typewriting Examination
Snehalaya Secretarial Institute / Bangalore
Date of Birth : August 29th, 1972
Fathers Name : Late retd hon lT capt MR GEORGE P PARKER
MARITAL STATUS : Single
NATIONALITY : Indian
AWARDS & PRIZES : 22 First Places / 8 Second Places /1984 – 1990
: PEDAGOGIC COMPETITION / Bangalore
1984 – 1990 Hockey Runners-up
: ALL ROUND CHAMPIONSHIP / Bangalore
1986 – 1999 / Thrice
: SNEHALAYA SECRETARIAL INSTITUTE / Bangalore
All Round Championship
LANGUAGES KNOWN : English, Hindi, Kannada and Tamil.
HOBBIES & INTERESTS : Reading books, Listening to music, Meeting people, Playing Hockey,
Throw ball and Basketball, Surfing the Internet, Singing, Watching Television, Travelling and Cooking.
REFERENCES : 1) Mr K V Rao
Vice President - Finance
ROYAL ORCHID HOTELS LTD
# 1 Golf Avenue
Adjoining KGA Golf Course
Old Airport Road
BANGALORE – 560 008
I N D I A
Mob : + 91 80 9845055045
Off : + 91 80 25205566 Extn : 55
Fax : + 91 80 41485566
Email : email@example.com
2) Mr Raghavendra Prabhu
AVP - Finance
Siesta Hospitality Limited
17/7, Ali Asker Road
BANGALORE - 560 052
Mob : 9902000229
3) Mrs Susan Pinto
B - 1, 1st Floor, # 7, North Road
St. Thomas Town
BANGALORE - 560 084
Mob : 98450 85214
Res : 080 - 25462342
DATE : 08.09.16
PLACE : BANGALORE (SARAH LORNA PARKER)